Meetings

AASC ANNUAL MEETING 2019

It will be here before you know it!  AASC’s 43rd Annual Meeting takes place at the Flamingo Conference Resort and Spa, located in Santa Rosa, California, in the heart of California’s wine country.  If you have a minute (or five) this video gives you a good overview of the Flamingo and the area.

Our hosts, the California State Climate Office, the Nevada State Climate Office and the Western Regional Climate Center have been working with the AASC Planning Committee to create what promises to be a great event!

See below for more information, including the itinerary, registration, lodging, travel, climate and points of interest.  Also check out the call for presentations.  It has all you need to know if you wish to give a presentation at this year's meeting.

Sponsorships

Are you interested in being a sponsor for the 2019 Annual Meeting?  It's a great way to demonstrate your support for the importance of applied and service climatology.  It's also a fantastic opportunity to highlight your organization to a diverse group from across the U.S. who apply climatology to serve the public.  For sponsorship options, please email Glenn Kerr, AASC Executive Director.

Conference itinerary

  • Monday, 24 June, 6-8pm:  Registration and icebreaker reception (appetizers, cash bar)
  • Tuesday, 25 June, full day:  Meeting, featuring Dissertation Award Luncheon (dinner on own)
  • Wednesday, 26 June, full day:  Meeting, featuring AASC Banquet
  • Thursday, 27 June, half day:  Meeting concludes midday with option to tour local vineyard that afternoon (separate cost of ~$75 per person payable at site) 

Continental breakfast and break services included Tuesday through Friday.

Registration

Head on over to the registration page to register for the meeting.  Here are the costs and timelines:

                                                                                                 Member          Non-member

Early Bird (through Sun, 31 Mar 2019)             $300                    $340
Regular (through Fri, 14 Jun 2019)                     $325                     $365
Late (after Fri, 14 Jun and on-site)                      $425                     $465

Non-members may also apply for consideration for AASC membership on the registration page.

Lodging

We encourage you to make your lodging reservations with the Flamingo Resort as soon as possible.  AASC has secured a block of 60 rooms at $158 plus tax (matches 2019 federal per diem rate).  Ten premium rooms (executive and poolside suites) are also available at a reduced rate.

Use our Reservation Link to make reservations online at our reduced rate.  Please note:  The cutoff date for our reduced room rate is 23 May 2019.  Once our room block is full, and after the cutoff date, the reduced rate is not guaranteed and reservation requests will only be available on a rate and space available basis.  We encourage you to make your lodging reservations as soon as possible.

If you wish to make reservations outside the dates 23 to 28 June 2019, after the cutoff date, or if you have any special requests, you will need to call the Flamingo Resort directly at 707-545-8530 and reference our group (AASC Annual Meeting — American Association of State Climatologists).  The Flamingo Resort is also offering a reduced weekend rate, if you should wish to extend your stay the weekend before of after the Annual Meeting.

Travel

The Sonoma County Regional Airport (STS) in Santa Rosa has direct service to/from Denver, Los Angeles, Phoenix, Portland, San Diego, San Francisco and Seattle.  This airport is located  approximately minutes from the Flamingo Resort.

Nearby major airports include San Francisco (SFO) and Oakland (OAK).  It is approximately 1.5 hours drive from either of these airports to the Flamingo Resort, provided you can avoid peak commuter hours.  The Bay Area tends to experience heavy traffic during typical commuter hours.

There is a shuttle service offered from SFO and OAK to Santa Rosa.  The “Park & Ride Santa Rosa” stop will get you within two miles of the Flamingo.  See Airport Express for schedules, fares and to make arrangements.

Another airport option is Sacramento (SMF).  It is approximately 2 hours drive to the Flamingo Resort.

Climate (the most important thing!)

Precipitation is not much of a worry for Santa Rosa in June with just 0.23” for the month on average.  The June mean temperature is 65.9 F, average maximum temperature is 80.1 F, and average minimum temperature is 51.7 F.

Points of Interest

There are more than 425 wineries in Sonoma County, many offer tastings on site at the winery or have tasting rooms in town. More information available at the Sonoma County Tourism website.

Fans of the Peanuts comic will enjoy visiting the Charles Shultz Museum in Santa Rosa.

There are many hiking opportunities in and around beaches, redwood forests, lakes, and meadows in Sonoma County and California State Parks.

The Flamingo is only 45 minutes away from the Sonoma Coast, where you can enjoy the rugged and beautiful northern California coastline.  The beaches are great for walking, kite flying, sandcastle building, but generally not swimming.  The ocean is generally rough and the water cold; wetsuit required.  Bodega Bay is a quaint fishing town with shops and restaurants (featuring seafood, of course).

 For those that like to jog, it appears there is a jogging path one can get on in front of the hotel that follows Santa Rosa Creek.

 We look forward to seeing you in Santa Rosa this June!

Call for Presentations

The Organizing Committee invites you to present the annual meeting.  In order to create a more engaging experience for all attendees, the format for presentations has changed slightly this year to allow for more interaction and discussion.

The deadline for submissions to present is 1 May 2019 at 5pm PDT.

There are two presentation formats this year:  research and/or topic-driven presentations; and state reports.  When submitting to present, please indicate which type of presentation you plan to give.

Research/Topic Presentations

These presentations will be 15-20 minutes in length and should be focused on innovative work, such as reserch, creaion of new programs, dataset, methodologies, and outreach campaigns (other topic may be considered as well).  An abstract is required for these types of presentations (see guidelines below).

State Reports

State reports will follow a new lightning talk and poster presentaton format this year.  State reports are generally defined as presentations focused on the annual activities of a state climate office or center, interesting weather events affecting a particular state, or administrative updates within a state climate office or center.  The new format will consist of a strictly-timed 3-minute presentation during the State Report session, which may include one optional PowerPoint slide.  Following each state report lightning talk session, presenters will have the opportunity to present and discuss their activities with meeting attendees during an extended break poster session.

Abstracts for state reports are not required, but will be accepted.  At a minimum, submissions to present a state report must include a title, names of all presenters, and the name of the state climate office or center.  Slides for lightning talks must be submitted no later than 25 June 2019.

Abstract Guidelines

Abstracts are limited to a maximum of 250 words and must be text only (e.g., no images, charts, etc.) and contain no references.

How do I submit to provide a presentation?

Just fill out the form at this link.

All submissions to provide a presentation must be received by 1 May 2019 at 1700 PDT.

 

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